Who are we looking for?
The Executive Assistant is an individual who is willing and eager to help build the Team and assist in the necessary activities to move the whole team to the next level. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.
An Executive Assistant is deeply committed to supporting the Team in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for keeping the standard marketing and office administration running, while assisting Agents and Staff.
What will you do?
These are the standards a well-above average performer will maintain or exceed:
Greet guests at the office, maintain a clean appearance for Clients and Visitors
Check and Respond to CEO's Email and Voicemail
Keep Office stocked with built out packets, equipment, marketing materials, etc.
Help manage Virtual Assistants with standards and improvement
Coordinate the purchase, installation, and maintenance of all office equipment
Keep Operations Manager informed regarding any problems or issues that need to be handled
Maintain and develop marketing systems
Strong written and verbal communication skills
Exceptional organizational and project management abilities
Great ability to focus
Concern about doing things the right way
Calm under pressure
Learning based and a self starter
Proven ability to succeed
High school graduate
Bachelor’s degree preferred